Quick Ceph Office

We created Quick Ceph Office to be your all-inclusive orthodontic practice management software. Features focus on automating and simplifying as many redundant tasks as possible. Core features are template-based scheduling, powerful reporting options, flexible patient charting, eClaims filing through Change Healthcare®, payment processing via OrthoBanc® or Vanco®, and automated text and email reminders. You will be impressed at how capable, easy to use, and affordable Quick Ceph Office can be. Whether you are opening your first office or have 3 locations and 3 doctors, Quick Ceph Office is ready. Of course, Quick Ceph Office integrates beautifully with our popular imaging solution Quick Ceph Studio.

Features

Manage your office like a BOSS

APPOINTMENT BOOK WITH TEMPLATES

Use our beautiful visual appointment book to schedule quickly and build custom appointment templates with a simple drag and drop operation to maximize your day.

EMAIL/TEXT REMINDERS

We've built automatic email and text reminder functionality directly into our software. This will save you time and may allow you to avoid high service fees to third parties.

TRACK RELATED PARTIES

Track related parties like dentists, employers, and family members. This allows for a better understanding of patients and referral sources. Parties can be shared by multiple patients.

FLEXIBLE CONTRACT CREATION

Create contracts from within each patient file. Break up payments any way you need to and factor in insurance discounts or office courtesies. Sync your contract for automatic payments.

MULTIFUNCTIONAL LEDGERS

Detailed ledgers available for each guarantor and each insurance policy per individual patient. This allows you to intelligently split payments when multiple parties are involved.

CREDIT CARD PROCESSING

Process credit cards directly in a patient's ledger. A credit card reader can be attached to your computer via USB connection to enable this feature. Available in the U.S. only.

eCLAIM INSURANCE PROCESSING

Electronic insurance claims can be submitted directly from Quick Ceph Office. These claims can also be submitted without an active patient contract. Available in the U.S. only.

POWERFUL REPORTING

Pre-defined reports to track appointments, financials, patients, practice performance, & administrative functions. Customize each report to show exactly what you need.

Quick Ceph Studio Integration

Integration with Quick Ceph Studio is easy. A single click from Quick Ceph Office can open the corresponding patient file in Quick Ceph Studio. Data captured by Quick Ceph Studio, such as photos and tracing measurements, are stored and accessible within Quick Ceph Office.

Additional Features

There are so many other ways QC Office can help you!

Unlimited Guarantors

One patient—limitless guarantors. Each guarantor has a separate ledger so you never loose track of a payment.

Widescreen Windows

All functionality is organized into three wide windows: Practice Manager, Patient Records, and Preference & Setup.

Scheduling on Doctor Time

Our appointment book will show you how busy the doctor is, allowing you to find the right time to schedule patients.

To-Do Can-Do Tracker

Stop losing sticky notes! Any user may add, assign and track to-do items related to a patient or the practice.

Automatic Statements

Billing statements are generated and sent to guarantors automatically—No administration needed!

Letter Templates

Create templates that reference patient data—even images—directly within Quick Ceph Office

Go Green

Go Paperless

Use forms to allow patients to fill out questionnaires via iPad. Store digital scans of paper in the documents archive.

Direct your Email

Send letters, referrals, and notices to multiple parties by email directly from Quick Ceph Office.

Make Patient Alerts Pop

Easily add pop-up alerts to a patient chart to notify staff of any pressing issues or information regarding a patient.

Fresh Charting Options

Color code, search, sort, reorder and selectively displayed chart entries to highlight areas of interest.